About Drivalia

Drivalia is a global leader in leasing and fleet management, serving enterprise clients across Europe and handling over 100,000 vehicles annually. Their innovative solutions cater to multinational corporations with complex operational needs, positioning Drivalia as a trusted partner for businesses managing extensive vehicle fleets.

The Challenge

Drivalia processes invoices for vehicle-related services, such as parking fees or tire replacements. These invoices often span hundreds of pages and contain semi-structured data with detailed line items. Drivalia’s customers require invoices to be split and itemized, which was a time-consuming manual process due to a lack of efficient automation tools.

Previous attempts to address this challenge with outsourced services or capture software fell short, leaving Drivalia reliant on manual methods that drained resources and led to inefficiencies.

The Solution

Drivalia partnered with ImportFlow to revolutionize their invoice processing. As part of our Automated AP Invoicing solution, ImportFlow’s advanced Capture technology enables automated interpretation of complex line items, validation of plate numbers, and structured data transfer to Drivalia’s financial system.

Key Features:

• Automated extraction and structuring of data from PDF invoices

• Line-item validation and splitting based on vehicle plate numbers

• Compatibility with Drivalia’s existing financial system for seamless integration

Drivalia now has the option to handle invoice verification in-house or leverage ImportFlow’s verification services.

The Results

Drivalia experienced transformative benefits with ImportFlow:

• Time Savings: Processing 20,000 invoices annually, with an average of 5 minutes saved per invoice, resulted in 1,667 hours saved per year

• Cost Savings: Drivalia achieved an ROI exceeding 2.6x the service fee in net annual savings

• Resource Optimization: Drivalia redirected staff to more strategic tasks, improving overall operational efficiency

• Enhanced Accuracy: Automated validation ensured error-free data, fostering better customer satisfaction and control

Ready to streamline your invoicing processes?